Here I have listed the items that have been suggested so far for the Agenda. It is by no means complete, but is rather a beginning. I urge all general members to give thought to this and put forward any items which you wish to see discussed at that meeting. Although the by-laws allow for last-minute additions, if items are posted well in advance, there will be more time to discuss them so that when we finally meet we’ll be able to transact business more efficiently and have fewer items that need to be tabled because we feel they need more time for consideration. Likewise if you have thoughts or questions about the existing list, please put them forward. Unlike the annual meeting, this is the part where everyone gets to weigh in so that the Board can be aware of your wishes and concerns.
The first group of items deals with basic housekeeping issues that need to be addressed before we can move forwards. The second group deals with various ideas for improvement, outreach, and membership-building, while third group deals with possible projects we might wish to initiate. That group in particular is very open-ended, and I have placed them in that sequence so that if we’re unable to address every issue adequately in our first meeting, we will nevertheless have all the basics in place to continue functioning.
- Choose a moderator for the current meeting
- Elect officers
- Examine the by-laws, considering any proposed changes, and approve them, after which seek the approval of the general membership. Suggested changes include:
- To establish provision for referendum
- To change the wording of categories of participation from: “sustainer” to “subscriber” and “dues” to “fees”; possibly a third designation of “sustainer” to include true donations beyond what we require
- To have one set fee for both categories; likewise for print edition
- GSN will own no real estate or major assets
- GSN will have no geographic centre
- Dedicated funds policy: donations by any individual (beyond some amount?) which are specifically earmarked by that donor must be placed in a separate dedicated account and may not be used for any other purpose without the express permission of that donor.
- Seek incorporation under 501c3; find someone who can initiate that process, hopefully a volunteer.
- Approve the POLICY (not a by-law, I believe) of a 6-year 6-region rotation of the annual meeting, and establish a fund for travel expenses.
- Provide for a midyear “virtual” meeting.
- Discuss the next (2016) annual meeting: where and who will host it?
- Approve or improve the website: graphics, logo, change plant categories, make listing and editing easier.
- Modify “Pure Seed Only” policy to allow for unstable breeder-lines, properly identified.
- Clarify and add No Division (Lister-Grown-Seed Only) policy
- Discuss ideas for membership-building, including:
- including foreign members
- including/enabling off-line members (address Forum access issue)
- determine our estimated lowest per member (plus some margin/cushion) and adjust our fee to approximate. Not owning real estate, having no permanent salaried staff, and other frugal measures might help to reduce that.
- Although we encourage members to self-list (to save money), they should have the option of sending theirs in to Ashley as hard-copy, attached doc, etc., for HER to enter for them. That option should be clearly advertised. Our current system is keeping many potential members away.
- Assign someone to oversee the hard-copy edition, including shopping for cheapest printing and working with Ashley to compare it with the SSE/WY.
- Discuss possible educational and promotional activities which might include:
- a speakers’ bureau of members who would be willing to offer presentations at events in their region.
b. regional demonstration sites (public visits, open-house days, etc.) at
individual members’ gardens/farms.
2. Consider forming a “Curators’ Guild”, a small network of individuals who collectively provide a secure backup for those endangered varieties which SSE has concluded are not their priorities.
My apologies for the terrible formatting! It's just a list; organisation is not critical at this point.